Yes, if you need to see a notary. To make an appointment, telephone or e-mail our office to fix a suitable time for you to attend at our offices or for the notary to attend at your offices, as you prefer.

Appointments may be made for meetings at our offices or elsewhere and we are pleased to attend at the offices of our clients or those of third parties if this is more convenient. It should be noted, however, that if the notary comes to your offices to witness the documents being signed, it is invariably necessary for us to take them back to our offices to complete the certification and recordation before returning them to our clients or forwarding them and any copies as per the clients request.

If you are signing a document and we do not have details of you and your signature in our records, we will need to see proof of your personal identity. If you are signing a document on behalf of a company or organisation, we will also need to see evidence of both your capacity to sign on behalf of the company or organisation (such as a power of attorney, board resolution or signature book) and of the organisations existence, unless we already hold this evidence in our files.

Following the implementation of the Money Laundering Regulations 2017 and in accordance with the Proceeds of Crime Act 2002, we are obliged to keep sufficient evidence on our files of the identity and the address of all our clients before we undertake any work. From private individual clients of all nationalities, we therefore require three pieces of identification: two personal identification document i.e. passport, driving licence, national ID, and one proof of residence at the time of the appointment for each person whose signature we are certifying and for the person who is acting as our client for billing purposes. When we are acting for a corporate client, we need evidence of the due incorporation of the company or entity. Please note that in addition to the evidence of the due incorporation of the company, each individual signatory will need to produce one personal identification document.

Our practice is registered as a data controller with the Information Commissioners Office under no. ZB568086 and complies with the principles set out in the UK General Data Protection Regulation (UK GDPR) (“GDPR”). Please see our Privacy Notice for further information. In all cases, we will need to take copies of the documents for our files. We are of course bound by standard confidentiality rules and these copies will not be made available to anyone else. However, we are obliged by our professional rules to keep them.